Private canvases

When to use a private canvas

Choose private when:

• The map is personal or leadership-only until ready to share.
• You are experimenting with structure without cluttering everyone’s canvas list.
• Content must not appear in workspace-wide search or Advisor context for people who should not see it.

Default workspace visibility is better for most team maps everyone executes against.

Create or change visibility

In Workspace Settings → Canvases, create a canvas or edit an existing one and set visibility to Private. Add share recipients in the same dialog.

Only the canvas owner can change visibility and the share list later. Admins manage the workspace catalog but cannot open a private canvas they were not invited to.

Who can open the canvas

Shared members see the canvas in the map switcher and can edit cards if their workspace role allows editing content.

Everyone else does not see the canvas name in the switcher and cannot navigate to it. Cards on that map are omitted from workspace-wide search and Advisor context for them.

Finding private canvases you own

Private canvases you own or were shared on appear in the map switcher like other maps. A lock indicator marks private canvases in the list.

If you expect a canvas and do not see it, ask the owner to share it or confirm it was not deactivated.

Advisor and private canvases

The Advisor only uses cards on canvases you can open in the current workspace. Private canvases you lack access to are invisible, even if you know cards exist elsewhere in the workspace.

This keeps Advisor answers aligned with what you are allowed to see on the map you have open.